Contact Information

Jackie Prater, Registrar
419-673-6230 X1802

Jennifer Newland, Deputy Registrar & Medical Billing
419-673-6230 X1801

Pam Fox, Fiscal Officer
419-673-6230 X1803


Payment Information BIRTH / DEATH CERTIFICATES $27.00 each

We accept all forms of payment, Cash, Check or Credit/Debit Card


You can obtain death certificates from the county vital statistics office where the event occurred.

You can obtain birth records from any vital statistics office regardless of where the birth event occurred in Ohio. (Exception: sealed adoption records may only be obtained from the state Office of Vital Statistics in Columbus).

Birth and death records prior to 1909 can be found at the Hardin County Probate Court 419-674-2230 located in the Courthouse or you can check with the Hardin County Genealogy Society at 419-674-4088 or on their website:

We offer prompt service during regular office hours, Monday through Thursday,
8:30 AM to 4:30 PM and Friday 8:30 AM to 2:30 PM. We close for lunch 12 to 12:30.

By Mail: Check or Money Order should be made out to:

Send to: 175 W Franklin St, Suite 120, Kenton, OH 43326
Please send: Name at birth, Birth date, Parent’s names (mother’s maiden name)
Please include a return Name, Address and Daytime Phone Number with all requests

Over the Phone: We take Credit/Debit for payment to process Birth & Death Certificates.

Records Request Instructions and Application:


Visit U.S. Department of State Bureau of Consular Affairs
For records outside of Ohio, go online to:

?For records outside of the U.S., go online to: